In this 5 best project management software for 2020 article we will be talking about project management software in general and we will give you a brief about 5 of them.
Project management software helps you keep track of your projects’ progress. You will no longer have to worry about the safety of your official papers and spreadsheets. Different types of companies, be they small scale or big tier organizations, have found it difficult to manage their projects, develop timely sync with their clients, and keep things on track at the same time. With the right type of tools, you will be able to create your mark in your field and will do so with ease.
What is Project Management Software?
Project Management software is software that companies use for various objectives like meeting client requirements, effective planning, scheduling, and budget management. It helps managers in controlling the scope and budget of their product, quality maintenance, team collaboration, time tracking, task distribution, documentation, and having timely correspondence with their clients. It performs multiple functions and facilitates you so you can run your project smoothly without any hassle.
Why Should You Use Project Management Software?
Every project has a beginning point, a processing period, and a closing time. Project management software helps you successfully pass every phase of a project while you deal with multiple projects at a time. Many high performing projects make use of project management software, which indicates that it definitely has a positive effect on the working ability and completion of any type of project.
We have listed some of the key benefits of project management software below:
It is possible for some team members to be unaware of the project’s progress throughout. These communication gaps are bound to hinder the outcome one way or another. Managers can use project management software to keep in touch with the entire team and make sure that they’re all kept in the loop.
This software helps you keep track of the workload and ensure that the entire workforce is doing its part.
This software provides you with a platform to keep all your documents in one place without having any fear of losing them. All team members can easily access them, and this will save them from the hassle of asking for documents again and again.
You will be able to use this software to monitor the progress of your project and whether it will be completed on time or not. Your daily entries will enable the software to assess and make predictions about the project.
Project management software gives you a quantifiable base for budget allocation at various stages of a project. The company will be able to keep the project budget in control from beginning to end.
Effective Client Handling:
This software keeps both clients and companies on the same page. They are able to communicate their concerns quickly and there is also increased transparency between them as both parties have easy access to all documents and portfolios.
A key benefit of such software is that it encourages the standardization of procedures. If every team member works in the same way and follows a certain template, the entire project will look more professional and comprehensible to the client.
Increased Customer Satisfaction:
Project management software helps companies focus on their projects, achieve their set goals, and deliver them on time within the allocated budget. They are able to attract more customers and satisfy their existing ones due to their efficient handling of projects.
5 Best Project Management Software for 2020:
Choosing the right type of project management software can be a daunting task. We have mentioned five of the best project management software below to ease your decision-making process and help your business excel in 2020.
Monday.com is one of the leading software in the market right now; its main aim is to assist you and level up your project management style. It provides you with a single platform where you can manage all your things. It brings all the project stakeholders together and provides a separate platform for third parties. You can effectively monitor the progress of your project with the help of a colored timeline that can be synced with your calendar.
This software provides you with the liberty to have customized workflows and also offers charts you can use to view your progress. The software schedules all your tasks in advance and manages them well. Another distinctive feature is that all other communication channels such as Zoom, emails, slack, and Microsoft Teams etc. can easily be integrated onto this platform. Moreover, it provides several project management tools and templates that can help speed up your work.
It supplies maps to facilitate you in location-based projects; this reflects on its ability to deal with multiple types of projects and shows that it has a high response system. It is also easy to use and you won’t have to train your employees beforehand. It comes with a mobile app so you can have a look at your project no matter where you are.
- Slick design and attractive visuals
- Can be used without prior training
- Can integrate with other platforms and caters to third parties
- Price increases with the number of users
- Lacks an advanced fast-tracking system
Proofhub is one of the most popular project management software that is used by leading organizations. It features a centralized tool that manages the entire lifecycle of your project. You can also build customized workflows with the help of Kanban boards. It stores all the information, files, tasks, and documents within a single project space, thereby allowing you to deal with multiple projects at the same time.
This software has a built-in feature that allows all the project members to start a group chat and share their ideas about a particular project. It enables you to give your client access to the project for easy communication. The system consists of a ‘proofing’ tool that helps get real-time and quick feedback from the client.
Gentt charts offer a visual representation of the project and you can track the progress through in-depth review. It can also easily integrate third-party apps. This software ensures the confidentiality and security of projects, as only added people can view the updates.
This is a great help in managerial tasks as you can assign tasks, label them, and set deadlines. You can conveniently add any logos and themes, and use the platform according to your project’s requirement.
- Centralized workspace
- Ensures security and confidentiality of projects
- ‘Proofing’ tool enhances collaboration
- 30-day free trial period
- Offers high customization options
- Doesn’t have a customer support number
- Some features are difficult to use
- Beginners have a hard time using it
This project management software is named after a yoga pose and is a famous Sass-based project management system. Asana makes managerial activities easy and task assignment has become a piece of cake for managers. Managers can monitor each member’s workload and redistribute tasks as needed. It displays tasks in list or on Kanban boards, depending on the user’s preference.
Although it lacks many built-in features, it makes up for it by having multiple integration features. It achieves higher functionality through integration with apps. The managers might have to do a little more homework and figure out which settings work for their teams. There are different types of templates available that can help you in kick starting and then customize them later.
The software has remarkable tools that are meant to keep track of long-term projects; the first one is the Timeline View that is basically a Gantt chart. It is shared amongst all the members and updates each team member about the project’s progress. The second feature is the Portfolio View that enhances monitoring abilities and plays a huge role in workload balancing.
It uses RESTful API, through which you can update and access your data. Moreover, there is also a CSV importer that assists you in uploading data into this application.
- Easy information sharing via importer
- User-friendly interface
- Efficient task management with high monitoring abilities
- Timeline View offers customizable and flexible Gantt view charts
- Offers a free trial period
- Does not offer any customer support
- Initial setup is difficult due to the open ended system
Basecamp provides you with all the services you would need to manage a project. It has two versions: Basecamp Personal and Basecamp Business. This is a remarkable feature as you can utilize any one of them depending on your needs. Basecamp Personal is appropriate for small-scale projects and can handle three projects at a time, whereas Basecamp Business is ideal for large-scale organizations that have to deal with multiple projects at a time.
A distinguishing feature in Basecamp is the presence of Campfire; this is a platform where all the participants of a project can chat and share ideas and files. Although the notifications can be annoying, you can easily switch them off by changing the settings. This software also ensures easy communication with your members and enables you to keep them updated. Certain conversations are visible to the whole team so everybody in the team knows what is going on in the project.
The project progress check-ins by Basecamp really keeps your team focused on their individual tasks. Each member has to share their to-do-list and how they are going to prioritize their tasks; this feature is advantageous in case your team is working remotely and it saves you from the hassle of messaging them separately.
This software provides a separate screen for different projects where all the project-related material is shared. There is a central screen labelled ‘HQ’ that displays all the key announcements and instructions. It also features a messaging tool named ‘Ping’ which can be accessed through a shortcut.
- Price does not increase with the number of users
- Separate screens for every project
- Features an advanced mobile application
- Includes a messaging tool
- Free trial version
- Some advanced features are missing
- The interfaces can confuse the users
- Limited reports
Trello is a web-based project management software. It uses a card-based system that allows the users to interact, comment, and share things with each other. Trello provides a digital platform where you can create, arrange, and prioritize all your tasks. It has a ‘Power Up’ feature that you can use to edit different cards and add integrations; you can also use this to set your own rules for a project.
Trello is highly attractive for newbies as it offers you a free trial period. With its unique voting feature, it makes decision-making easier for team members as they can readily vote on various project-related decisions. It provides a variety of personal boards and a list of segments and cards so that you can manage and divide your workload accordingly. The regular updates and alerts about deadlines and milestones keep your team focused and track your performance.
The software enables you to integrate with third-party apps like Evernote, Zapier, Jira, Google Drive, and many others. It consists of a handy drag and drop button which makes usage easier. It also has a mobile app for both Android and iOS.
- Provides a free trial period
- Highly customizable
- Has collaboration tools that can sync with third party apps
- You cannot have any third party integration during the trial period
- Does not provide a separate portal for clients
We are confident that any of the above-mentioned five project management software will help ensure the timely delivery of your project, enhance your team’s productivity, and deal with your projects efficiently. You can leave a mark in the market by adopting any of these so your projects can be completed with the utmost efficiency.
There are multiple versions and different tiers present in project management software. Since the final decision is up to you, we would encourage you to select a version according to the size of your project, participants, budget, and requirement.